How to create and manage a reminder in the GuardsPro Mobile App?

The Reminders feature in the GuardsPro Mobile App helps guards stay organized and keep track of important tasks, duties, and events. Guards can create reminders or receive reminders assigned by admins through the Back-Office Dashboard (BOD).

Guards receive push and in-app notifications at the scheduled time and can mark reminders as completed, archive them, or add comments, updates, and media for better task tracking.

📌 Prerequisites

Before creating or managing a reminder, make sure:

• You have an active GuardsPro Guard Mobile App account.
• You are logged in to the GuardsPro Mobile App.
• Notifications are enabled for the GuardsPro Mobile App on your device.
• You have a stable internet connection to create and update reminders.
• You are assigned for the post sites.

✅ Follow the steps below to create and manage reminders in the GuardsPro Guard Mobile App.

Step 1. Open Reminders

Log in to the GuardsPro Mobile App and tap Reminders from the Home screen.

Step 2. Create a New Reminder

On the Reminders screen, you can view reminders assigned to you by your admin or manager. 

To create your own reminder, tap Create Reminder.

Step 3. Enter the Reminder Details

Enter the required information for your reminder:

• Reminder Title: Enter a clear and descriptive title for the task or event.
• Description: Add additional information about the task or event, if needed.
• Date and Time: Select the date and time for the reminder.
• Priority: Select High, Medium, or Low based on the importance of the reminder.
• Remind: Select how far in advance you would like to receive the notification. Available options include 30 minutes, 1 hour, 2 hours, 4 hours, 8 hours, 1 day, 2 days, 4 days, or 8 days before the scheduled time.
• Repeat: For recurring reminders, select how often the reminder should repeat. Available options include Never, 1 Week, 2 Weeks, 3 Weeks, Monthly, or Yearly.
• Media: Tap the + icon to attach relevant images, videos, or audio files to the reminder.

Note: The reminder must be scheduled at least 30 minutes before the applicable task for the assigned post site.

Step 4. Save the Reminder

After saving your reminders, the app will notify you at the specified time to help you stay on top of your tasks.

Further you can 

• Add Comments or Updates to the respective reminder
  Use the comment box to add notes or updates related to the reminder. You can also attach media files such as images, videos, or audio clips. Once you're done, tap the arrow icon to submit your entry.

Manage Existing Reminders

Once a reminder has been created, you can use the available options to keep it updated.

Add Comments or Updates

You can add comments or updates to an existing reminder to keep track of task progress or provide additional information.

1. Open the required reminder.
2. Enter your comment or update in the comment field.
3. If needed, attach images, videos, or audio files.
4. Tap the Arrow icon to submit the update.

Mark a Reminder as Completed

Once you have completed the task:

1. Open the reminder.
2. Tap the checkbox next to the reminder.
3. The reminder will be marked as completed and displayed with a strikethrough.

Archive a Completed Reminder

You can archive completed reminders to remove them from your active reminder list.

1. Open the completed reminder.
2. Tap the three-dot menu (⋮).
3. Select Archive.

The reminder will be moved out of your active reminder list.

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Important Notes

• Make sure notifications are enabled for the GuardsPro Mobile App so you can receive reminder notifications.
• The available Remind options allow you to receive notifications before the scheduled date and time.
• A reminder must be scheduled at least 30 minutes before the applicable task for the assigned post site.
• Use a clear and descriptive title and description so the purpose of the reminder is easy to understand.
• You can select a priority level to help organize reminders based on their importance.
• Use the Repeat option for tasks or events that occur regularly.
• You can add comments and media files to provide updates or additional information related to a reminder.
• Mark reminders as completed after finishing the associated task.
• Archive completed reminders that are no longer needed in your active reminder list.
• Reminders can be created by guards through the mobile app or assigned by admins through the Back-Office Dashboard (BOD).
• A stable internet connection is recommended when creating reminders, submitting updates, or attaching media.

Conclusion

The Reminders feature makes it easier to organize daily responsibilities, receive timely notifications, and keep track of completed tasks. By creating reminders and using the available comment, media, completion, and archive options, guards can keep their tasks organized and provide updates when needed.

If you have any questions or need assistance with reminders, please contact GuardsPro Support. We’ll be happy to assist you.

Once you're in the Reminders screen, tap the “Create Reminder” button to begin setting up a new entry.

📝 Setup Fields:

• Reminder Title: Enter a clear and descriptive title, followed by a brief description outlining the task or event.

• Date and Time: Set the exact date and time you'd like to receive the reminder notification.

• Priority Level: Select a priority level—High, Medium, or Low—to help you organize and prioritize your tasks.

• Remind: Choose how far in advance you want to be notified. Available options include:
  30 minutes, 1 hour, 2 hours, 4 hours, 8 hours, 1 day, 2 days, 4 days, or 8 days before the event.
  ⚠️ Note: The reminder must be set at least 30 minutes before the scheduled task for the assigned post site.

• Repeat (for recurring reminders): Select how often the reminder should repeat. Options include:
  Never, 1 Week, 2 Weeks, 3 Weeks, Monthly, or Yearly.

• Use the + icon to add media files to your tasks or events, including images, videos, or audio clips.

Once all required details are filled in, tap “Create Reminder” to save it. Your reminder is now set and will notify you according to your configuration.

After saving your reminders, the app will notify you at the specified time to help you stay on top of your tasks.

Within your list of reminders, you can:

• Add Comments or Updates
  Use the comment box to add notes or updates related to the reminder. You can also attach media files such as images, videos, or audio clips. Once you're done, tap the arrow icon to submit your entry.

✅ Marking and Archiving Completed Reminders

• Mark as Completed: Once the task is done, tap the checkbox to mark the reminder as completed.
  
  

  • Archive Completed Reminders: To remove a completed reminder from your active list, tap the three dots (⁝) and select ‘Archive’ and that's it. 

  
  
  
  For any further assistance, feel free to contact our support team!