How to create a reminder on the Guard Web Portal?

Staying organized and on top of responsibilities is crucial for guards on duty. The Reminder feature on the Guard Web Portal empowers guards to take control of their schedules and stay alert to important tasks, deadlines, and events, without relying on external tools.

Whether it’s remembering to file a report, start a patrol, take a break, or simply complete a routine check, reminders ensure nothing slips through the cracks. It's a simple yet powerful tool that enhances time management and boosts on-duty productivity.

Key Benefits
Using the Reminder feature provides several advantages:
✅ Improves time management

✅ Enhances on-duty efficiency

✅ Reduces the chances of forgetting tasks

✅ Helps maintain shift routine and punctuality

✅ Keeps guards focused and well-prepared

How To Create A Reminder (Step-By-Step)
Ready to set your first reminder? Just follow these easy steps:

Visit the Guard Web Portal by navigating to:

Log In To Your Account using your guard credentials. Once you're in, you'll be on the dashboard.

From the left-hand sidebar, look for the “Reminder” option.

Click on it to open the Reminder dashboard, where you can view, manage, and create new reminders.

To create a new reminder, click the “Add Reminder” button located at the top right of the Reminder section.


Fill In Reminder Details

A form will appear with the following fields to complete:

1. Title (Required): Give your reminder a clear and descriptive name.
   Example: “Submit Incident Report”

2. Description (Required): Add additional notes or instructions to clarify the purpose of the reminder.
   Example: “Include photos and witness statements.”

3. Selected Date (Required): Choose the exact date for when you want the reminder to be triggered.

4. At (Required): Select the specific time for the reminder to alert you.

5. Priority (Required): Set the priority level of the reminder (e.g., High, Medium, Low).

Once you’ve completed the form, click the “Save” button at the bottom right to save your reminder.

Your reminder will be added to the list and will trigger at the scheduled time.

After creating a reminder, you have the following options to manage it:

1. Edit the Reminder

• Click on the three-dot menu (⋮) located next to the reminder you want to update.

• Select Edit from the dropdown menu.

• Make the necessary changes to the title, description, date, time, or priority of the reminder.

• Save the changes to update the reminder details.

2. Archive the Reminder

• If the reminder is no longer needed or completed, you can archive it.

• Click the three-dot menu (⋮) next to the reminder.

• Select Archive from the options.

• Archived reminders will be marked with a status of Archived in red.

Status Indicators:

• Archived — Displayed in red, indicating the reminder is no longer active.

• Completed — Displayed in green, indicating the task associated with the reminder is done.

Filter reminders by date, type, or repeat status for quick access.

Once you click on a reminder from the list, you will be taken to its Details View, where you can see all relevant information and add comments.

• In the Comment section, type your message in the provided text area.
• To attach a file, click on the attachment icon (📎) next to the comment box.
• Click Save Comment to save your comment along with any attached files.
• Your comment will be visible under the reminder for future reference.

If you need any help or have questions, feel free to contact our support team anytime.