How to disable manual clock‑in for guards on Back Office Dashboard?

GuardsPro gives you the convenience of allowing security guards to only clock‑in on a post site only when they are assigned to a particular shift. This is achieved by disabling manual clock‑in for guards.

This feature ensures that attendance is tied strictly to scheduled shifts, preventing unauthorized or unscheduled clock‑ins. You can enforce this setting globally for all guards or individually for specific guards.

📌 Prerequisites

Before enabling this setting, ensure:

• Guards are already added to the system.

• Shifts are scheduled in the GuardsPro Back Office Dashboard.

• Admin has access to Global Guard Settings or individual guard profiles.

✅ This guide will walk you through the steps to disable manual clock-in for guards on the Back Office Dashboard:

👥 For All Guards

🏢 Step 1: Access Settings  

• Click on your Company name in the top‑right corner of the dashboard. 

• Select Settings from the drop‑down menu.

⚙️ Step 2: Open Global Guard Settings & Disable Manual Clock‑In

• Navigate to Global Settings and click Security Guard.

• Under the Time Clock section select the Disable manual clock‑in option.

• Click Save.

👤 For Individual Guards

👥 Step 3: Access Security Team  

• From the main menu, click on Security Team.

• Select Security Guards from the drop‑down.

• Click on the guard for whom you want to disable setting for manual clock-in.

👤 Step 4: Select Guard Profile & Disable Manual Clock‑In 

• On the Settings tab, under the Time Clock section, select the Disable manual clock‑in option.

• Click Save.

🎯 That’s it! By disabling manual clock‑in, admins ensure that guards can only clock‑in when assigned to scheduled shifts. This prevents unauthorized attendance, improves accuracy, and strengthens operational control across client sites.

For further assistance, feel free to contact the GuardsPro Support Team anytime.

For a detailed walkthrough, please watch our informative tutorial video on YouTube: