How to assign assets to guards or post sites on the Back Office Dashboard?

The Asset Assignment feature in GuardsPro allows you to assign assets to specific Guards or Post Sites, ensuring proper tracking, accountability, and return management. This helps maintain clear records of who is responsible for each asset, when it is due to be returned, and ensures smooth operations without confusion.

By using this feature, admins can streamline asset management, reduce errors, and maintain transparency across the system.

📌 Prerequisites

• Asset assignment is only possible if the Asset Management module is active in your company subscription.

• Only super admin, admins, or authorized users can assign assets to guards or post sites on the Back Office Dashboard.

• Ensure the assets are already added under Asset Management before assignment.

• Relevant Guard or Post Site profiles should be created in the dashboard to link the asset.

✅ This guide will walk you through the steps to assign assets to guards or post sites on the Back Office Dashboard:

🔐 Step 1: Log In  

• Log in to your Back Office Dashboard.

• Go to Asset Management → Assets.

• Click on the asset you want to assign.

📂 Step 2: Open Assign Tab  

• Navigate to the Assign tab on the next screen.

• On the top‑right corner of the Assign screen, click the Assign button.

• You will see the Assign Sites panel open.

🔍 Step 3: Choose Assignment Type  

Under Assignment Type*, choose one of the following:

• Post Site – Assign the asset to a specific site.

• Guards – Assign the asset to a specific guard.

Depending on the selected assignment type:

• If you select Post Site:

  • Choose the Post Site* from the dropdown (e.g., American Force).

  • Set the Return Due Date (if applicable).

  • Add any Notes.

• If you select Guards:

  • Select the Guard* from the dropdown.

  • Set the Return Due Date (if applicable).

  • Add any Notes.

📌 Note: Required fields are marked with an asterisk (*).

After entering the required details, click Assign to complete the process.

📑 Step 4: Manage Assignments  

You can view all asset assignments under the Assign tab.

Click the three‑dot menu next to an assignment to:

• Unassign the asset when required, or

• Add the Actual Return Date once the asset has been returned by the assigned guard.

This process helps maintain accurate tracking and ensures full accountability for all assigned assets.

⚠️ Important Note  

Once an asset has been assigned to a guard, it cannot be reassigned to the same guard — even if the asset has already been returned.

🎯 That’s it! Assigning assets to guards or post sites in GuardsPro is simple and efficient. By following these steps, you can ensure proper tracking, accountability, and smooth return management of all assets.

For further assistance, feel free to contact the GuardsPro Support Team anytime.

For a quick walkthrough, please watch our tutorial video on YouTube here :