How to view asset inventory on the Back Office Dashboard?

The Asset Inventory in the GuardsPro Back Office Dashboard provides a centralized view of all assets, allowing admins to monitor availability, usage, and stock levels in real time.

This feature helps track lost, in‑use, and under‑maintenance assets, supports efficient inventory planning through reorder level monitoring, and enables easy reporting and sharing of asset information. By using it, your inventory remains organized, accurate, and easy to manage for smooth operations across your security teams.

📌 Prerequisites

• Asset Inventory is accessible only if the Asset Management module is active in your company subscription.

• Only super admin, admins, or authorized users can access and view asset inventory in the Back Office Dashboard. 

• Ensure assets are already created in the account so that inventory data can be displayed.  

• For reordering, vendors must be added in the system to associate with assets.   

✅ This guide will walk you through the steps to view asset inventory on the Back Office Dashboard:

🔐 Step 1: Log In & Navigate  

• Log in to the GuardsPro Back Office Dashboard.

• From the left‑hand menu, go to Asset Management → Asset Inventory.

📋 Step 2: Asset Inventory List  

The next screen displays the complete list of assets associated with your account.

• Use the Search bar at the top‑right to quickly find a specific asset by name.

• Each asset in the list includes:

  • Asset Name – Name or identifier of the asset.

  • Total Asset – Total number of units recorded.

  • Lost – Number of units marked as lost.

  • Under Maintenance – Assets currently under maintenance or repair.

  • In Use – Assets assigned or actively in use.

  • In Stock – Available assets not assigned or under maintenance.

  • Reorder Level – Minimum stock level set for reordering.

⚙️ Step 3: Edit Inventory Details  

Use the Edit Inventory panel to update stock and reorder information for an asset:

• Stock‑In‑Hand – Update the current quantity available.

• Reorder Level – Set the minimum stock threshold for reordering.

• Reorder Quantity – Define how many units should be reordered when stock reaches the reorder level.

• Preferred Vendor – Select an existing vendor from the dropdown or click New Vendor to add one directly.

Once all details are updated, click Save to apply the changes.

This helps ensure accurate stock tracking, timely reordering, and proper vendor association for each asset.

📂 Step 4: Export & Share Inventory Data  

Click the three‑dot (⋮) menu next to the search bar to access:

• Export as PDF – Download inventory details in PDF format.

• Export as Excel – Download inventory data as an Excel file.

• Print – Print the inventory list.

• Email – Send the inventory report via email.

📑 Step 5: Pagination Controls  

Use the Items per page option at the bottom of the screen to control how many inventory records are displayed at one time.

🎯 That’s it! Viewing asset inventory in GuardsPro is simple and efficient. By following these steps, you can monitor availability, track usage, manage reorder levels, and share inventory data seamlessly.

For further assistance, feel free to contact the GuardsPro Support Team anytime.

For a quick walkthrough, please watch our tutorial video on YouTube: