How to enable auto-approval of guard availability hours on the Back Office Dashboard?

In GuardsPro, managing guard availability efficiently is crucial for smooth scheduling. Instead of manually approving every availability hour, admins can enable the auto approve feature to streamline the process.

This setting ensures that as guards set their availability, it is automatically approved, saving time and reducing scheduling delays. Admins can enforce this option either globally for all guards or individually for specific guards.

📌 Prerequisites

Before enabling auto approval of availability hours, ensure:

• Guards are already added to your GuardsPro account.

• You have Admin access to the Back Office Dashboard.

• You have access to Global Settings or the individual guard’s profile.

• The guard availability setting is enabled for the guards whose availability hours you want to auto-approve.

✅ This guide will walk you through the steps to auto approve availability hours from the Back Office Dashboard:

👥 For All Guards

🏢 Step 1: Access Settings  

• Click on your Company name in the top‑right corner of the dashboard. 

• Select Settings from the drop‑down menu.

⚙️ Step 2: Open Global Guard Settings & Enable Auto Approval  

• Navigate to Global Settings and click Security Guard.

• Under the Scheduler tab, select Enable auto approve availability hours. 

• Click Save.

👤 For Individual Guards

👥 Step 3: Access Security Team  

• From the main menu, click on Security Team.

• Select Security Guards from the drop‑down.

• Click on the guard for whom you want to enable auto approval for availability hours.

👤 Step 4: Select Guard Profile & Enable Auto Approval   

• On the Settings tab, under the Scheduler section, select Enable auto approve availability hours.

• Click Save.

🎯 That’s it! By enabling auto approval of availability hours, admins can streamline scheduling, reduce manual effort, and ensure guards’ availability is instantly reflected in the system. This feature improves efficiency and minimizes scheduling delays.

For further assistance, feel free to contact the GuardsPro Support Team anytime.