How to enable Payroll Integrations on the Back Office Dashboard?

The Payroll Integration feature in GuardsPro lets you export payroll reports in formats compatible with accounting and payroll software, saving your time in calculating the regular hours, overtime, and paid/unpaid leave, reducing manual work and errors. With direct integration, reports can be synced automatically, helping you save time and maintain accurate payroll records.

GuardsPro gives you the convenience of exporting the payroll reports to eight different payroll and accounting software:

1. Intuit QuickBooks

2. ADP WorkForce Now

3. Gusto

4. Paychex

5. Xero (UK)

6. Xero (AU)

7. ADP Run CSV

8. Square

To enable a particular payroll integration, click on the company name in the top right corner and select Settings from the drop-down. On the Integrations tab, you can see all the Active integrations, and to view all the available integrations on the system, click on All Integrations.

Under the All Integrations section, you can check the details of the integration and enable the inactive integrations. GuardsPro supports payroll integration with QuickBooks, ADP Workforce Now, Gusto, Paychex, Xero(UK), Xero (AU), ADP Run CSV, and Square. Click on Manage on your preferred payroll software and click Enable. 

1. For QuickBooks, click on the Enable button. 

You will be redirected to sign in to your QuickBooks account. You need to make sure that the first and last name match for the guards on both the systems. 

Once you've enabled the integration, the time card from GuardsPro are automatically synced with QuickBooks.

2. For ADP Workforce Now, you only need to click on the Enable button.

Once you enable this integration, a new page will open where you can update the data under each sections:

• General:  Need to enter the Company Code and Batch Number,
• File Number:  It is given for each individual guard.

These details will be provided in your ADP Workforce account, just add them here. After you've enabled the integration and added the details, you have the option to export payroll reports in ADP compatible formats.

3. For Gusto, simply click Enable. And now you can export the payroll reports in Gusto compatible format.

4. For Paychex, you only need to click on the Enable button. And now you can export the payroll reports in Paychex compatible format.

With the Enable button, a new page will open where you can update the data under each sections.

• General: Need to enter your Client ID for Paychex,
• Employee: It is given for each individual guard.

The Worker ID can be either Paychex or user assigned. Paychex requires this information in its import. If left blank, the employee information will not be properly imported and the employee will be excluded from export.

The After you've enabled the integration and added the details, you have the option to export payroll reports in Paychex compatible formats.

5. For Xero (UK): Review the important notes mentioned in the screen and click Enable to proceed. You will be redirected to sign in page of your Xero.

The Once you've enabled the integration, the time card from GuardsPro are automatically synced with Xero (UK).  

6. For Xero (AU): Review the notes mentioned in the screen and click Enable to proceed. You will be redirected to sign in page of your Xero.

The Once you've enabled the integration, the time card from GuardsPro are automatically synced with Xero (AU). 

7. For ADP Run CSV, you only need to click on the Enable button.

Once you enable this integration, a new page will open where you can update the data under each sections:

• General:  Enter Your ADP run company code and Select the Pay Frequency as Weekly, Biweekly, Monthly, Semimonthly or Quarterly.
  
  
• Employee ID: Enter employee ID for each employee. 

These details will be provided in your ADP Run CSV account, just add them here. ADP requires this information in its import. If left blank, the employee information will not be properly imported and the employee will be excluded from export.

After you've enabled the integration and added the details, you have the option to export payroll reports in ADP compatible formats.

8. To integrate with Square:

1. Click the Enable button next to Square.

You will be redirected to sign in to your Square account.

During setup, make sure to record the following details from your Square Payroll account:

• • Location ID

  • Team Member ID for each employee

Once the integration is enabled, time cards from GuardsPro will automatically sync with Square Payroll.

Note: This integration is currently available to U.S. customers only.

If you have any more questions, please feel free to contact our support team any time.