How to view time card on the Back Office Dashboard?

Time Cards provide a consolidated record of the hours worked by guards at client post sites. They are generated based on the individual Time Log entries recorded when guards clock in and out using the GuardsPro Mobile App.

Time Cards make it easy to review guard working hours, break hours, and attendance details. The total hours recorded in the Time Card are also used by the system when calculating guard hours for Payroll and generating Invoices for clients.

📌 Prerequisites

Before viewing Time Cards, make sure:

• Guards have recorded their working hours through Time Logs by clocking in and out.
• The required Time Log entries have been approved, as only approved entries are reflected in the Time Card.
• You have the required permissions to view and manage Time Cards on the Back Office Dashboard.
• You have access to the Time Clock > Time Card section.

✅ This guide will help you to view time card entries on the Back Office Dashboard.

🔎Step 1: Navigate to Time Logs

1. From the main menu, go to Time Clock > Time Card

2. The Time Card page displays the available records for each guard and date based on the approved Time Log entries.

Step 2: View Time Card Details

The Time Card page provides a quick overview of guard working and break hours. 

1. Review the Time Card Stats displayed on the top to quickly view the total hours for the listed time card entries without manually calculating them.

2. Use the Search or Filter options to find the required guard or time card entry.

3. Click the Time Card entry to view its details.

4. Review the available information, including:

   • Guard name and date

   • Regular hours

   • Paid and unpaid break hours

   • Total hours worked

5. Click the down arrow (⌄) next to an entry to expand and view additional details, such as: Clock-in and clock-out date and time, Client and post site name, Total hours worked for the day.

📌Important Note : Only approved time log entries are included in the Time Card.

Step 3 : Export, Print or Email Time Card entries

You can export or share selected time card entries in different formats.

1. Select the required time card entries using the checkboxes.

2. Click the More (⋮) icon in the top-right corner, next to Filters.

3. Select the required option:

   • Export as PDF – Download the selected time card entries as a PDF.

   • Export as Excel – Download the time card data in Excel format.

   • Print – Print the selected time card entries.

   • Email Report – Send the selected time card report by email.

📌 Important Notes

• Time Cards are generated from Time Logs recorded when guards clock in and out.

• Where applicable, guards should use their assigned scheduled shift to ensure their time records are accurately captured.

• Paid and unpaid break hours are displayed separately.

• The total hours shown on the Time Card are used by the system to calculate guard hours for Payroll and generate Invoices for clients.

• Time Card entries cannot be deleted directly. To remove a Time Card entry, you must delete the corresponding Time Log entry.

🎯 That's It!

You can now easily view, filter, export, print, and email Time Card records on the Back Office Dashboard. Time Cards help maintain accurate working-hour records and simplify payroll management and client billing.

If you have any questions or need assistance, please contact the GuardsPro Support Team.