How to view the time log entries on the Back Office Dashboard?

Time log gives you an insight into the clock-in/out times of the guards on the client post sites. It lists down the details of all the shifts and breaks in chronological order. In case the guard had different shifts on the same site on a day, details for all shifts and the breaks included will be shown separately. 

This helps you monitor guard punctuality and implement schedule compliance.

To check the time log click on the Time Clock on the main menu and select Time Log. On the next screen, you see a list of the time log entries registered in the system. At the top of the Time Log page, a dashboard presents important statistics such as pending shift hours, approved shift hours, total shift hours, and corresponding figures for break hours, providing a clear summary of productivity and approval status.

✅Here’s a step by step instruction on how to view the time log entries on the Back Office Dashboard:

On the back-office dashboard, go to the Time Clock tab and select the Time Log option.


You will find 

- Clock-in/Clock-out Records: The Time Logs feature displays a detailed log of guards' clock-in and clock-out times, allowing for easy tracking of work hours.

- Edit/Delete Option: BOD users can edit or delete guards time logs as needed, providing flexibility and accuracy in recording their work hours.

- Approve/Reject: BOD users can view time logs and approve or reject them, ensuring that only accurate and verified logs are captured as events.

- View Logs: Approved or rejected time logs are captured as events under the View Logs option on the 3-dot menu, providing a clear audit trail.

- Notes and Comments: BOD users can view guards' notes and add comments to specific logs, facilitating communication and clarification.

The BOD users can also clock-in or clock-out on behalf of guards through Dashboard, to do so the BOD user must click on the New Entry button on the Time Log sections page.

Add the required fields such as Client, Post site, Guard, Type and Clock-in Date & Time and click on the ADD button to make a time log entry. 

You can also filter the time log data by Clicking on the Filter button. And enter the required details. 

Also you can add the required information and save a filter by clicking on save filter button for quick access later on.

You can also email this report directly to the client or members of your security team or export this file.

To email the report, click on the three dots and click on Email Report, choose the attachment type, enter the email IDs of the recipients, and hit Send.

If you wish to export this report, click on the three dots next to Filters and select Export as PDF or Export as Excel, or from the drop-down down and the report will be automatically saved to your

 

Note: Viewing Time Logs under Time Card

To be viewed under the Time Card section, time logs must be approved by BOD users. This ensures that only verified and accurate logs are reflected in the time card records, enabling seamless payroll processing and accurate compensation for security guards.

If you have any more questions, please feel free to contact our support team anytime.